AI Policy

Jurnal Kebijakan Pembangunan Daerah (JKPD)

1. Introduction

JKPD recognizes the profound impact of Artificial Intelligence (AI) on scholarly publishing. While AI tools offer substantial advantages in areas such as linguistic refinement, data analysis, and content generation, their integration necessitates rigorous oversight to safeguard academic integrity, originality, transparency, and accountability.

This policy delineates the journal’s stance on the ethical and responsible application of AI tools throughout the manuscript preparation process, aiming to establish unequivocal guidelines, mitigate potential ambiguities, and ensure alignment with the Committee on Publication Ethics (COPE) Core Practices and its discussion documents concerning AI in editorial decision-making.

2. Definition of AI Tools

For the scope of this policy, AI tools are defined as digital systems, platforms, or software applications that employ AI methodologies—including but not limited to machine learning (ML), natural language processing (NLP), and deep learning—to generate, analyze, translate, summarize, or modify data in various formats (textual, numerical, visual, or audio) within a research framework.

Examples include, but are not limited to:

  • Generative AI tools: ChatGPT, Gemini, Claude, and other large language models (LLMs)
  • Writing and grammar tools: Grammarly, DeepL Write, Quillbot
  • AI-based data analysis and visualization software
  • AI systems used to create images, graphs, or statistical models
  • Literature review and citation generators powered by AI

3. Acceptable Use of AI Tools

a. Permissible Uses

AI tools are acceptable for:

  • Grammar checking, spelling, and punctuation correction
  • Improving linguistic clarity, style, and tone
  • Formatting references and citations
  • Conducting initial literature searches
  • Supporting, but not replacing, statistical analysis or modeling
  • Generating basic visual aids or illustrations (if ethically sourced and reviewed)

b. Restricted Uses

AI tools must not be used to:

  • Generate entire manuscripts or substantial portions of original content without proper attribution and critical review
  • Fabricate or falsify data, images, or findings
  • Translate texts without human verification
  • Automatically summarize or rephrase published works in a way that constitutes plagiarism
  • Create content that infringes on copyright or reproduces identifiable materials from third parties without permission

4. Responsibilities of Authors

Authors bear the sole responsibility for the entirety of their submitted content, encompassing any material generated or modified through the use of AI tools. Authors must:

  • Verify the accuracy, originality, and reliability of all AI-assisted content
  • Ensure the absence of plagiarism, bias, factual errors, or hallucinations
  • Attribute any external data, sources, or identifiable materials used or suggested by AI
  • Accept full responsibility for any errors, omissions, or ethical breaches resulting from AI-assisted work
  • Review and critically edit all outputs from AI tools to ensure they meet scholarly and disciplinary standards

5. Authorship and AI

AI tools cannot be credited as authors or co-authors. Authorship is limited to individuals who have made substantial contributions to the conception, design, execution, or interpretation of the research and can be held accountable for its content.

Including AI tools in the list of authors, author notes, or author contribution statements is strictly prohibited and may result in desk rejection or retraction.

6. Disclosure Requirements

Authors are required to provide comprehensive and transparent disclosure regarding the utilization of AI tools, particularly when such usage extends beyond the “Permissible Uses” detailed above. Disclosure must include:

  • The name, version, and developer or provider of the AI tool used
  • A clear description of the purpose and extent of its use
  • A statement confirming that the authors reviewed and take responsibility for all AI-assisted content

7. Location of Disclosure in Manuscripts

The appropriate placement of AI tool disclosure within a manuscript is determined by the specific functions and scope of their employment. Such declarations may appear in one or several designated sections:

  1. Methods Section — If the AI tool contributed to data analysis, figure generation, or coding, its usage must be disclosed in the Methods section.
  2. Acknowledgments Section — If the AI tool was used for textual enhancement, translation, or formatting, disclosure should appear in the Acknowledgments section.
  3. Dedicated Statement Section — Authors are encouraged to include a section titled “Declaration of AI Tool Usage” containing a sample statement such as:
    "During the preparation of this manuscript, the authors utilized [insert AI tool name, version, and developer] for [describe the purpose and extent of use]. All outputs generated by the AI tool underwent rigorous critical review and thorough editing by the authors to ensure factual accuracy, enhance clarity of expression, and confirm adherence to established academic standards. The authors assume full responsibility for the integrity and content of this manuscript."

8. Editorial and Peer Review Oversight

Editors and peer reviewers will rigorously assess AI tool usage disclosures during the ethical and methodological evaluation of submitted manuscripts. If undisclosed or inappropriate use of AI is identified, the editorial office reserves the right to:

  • Request clarification or revision from the authors
  • Reject the manuscript
  • Refer the case to the institution or initiate a formal investigation if misconduct is suspected

The JKPD editorial board affirms that assessment of content origin will not rely solely on automated detection software. All evaluations will include human oversight and direct communication with authors to ensure fairness and accuracy.

9. Consequences of Non-Compliance

Failure to comply with this policy may result in:

  • Rejection of the manuscript at any review stage
  • Retraction of the article post-publication
  • Notification to the author’s institution if misconduct is suspected
  • Ban on future submissions for severe or repeated misuse

10. Appeals and Dispute Resolution

Authors who wish to dispute editorial decisions related to AI tool usage may submit a formal written appeal to the Editor-in-Chief. The appeal must specify the nature of the disagreement, provide supporting evidence, and reference the relevant sections of this policy. Appeals will be reviewed by the internal ethics committee or referred to a COPE consultant for impartial evaluation if necessary.

11. Use of AI by the Editorial Team

JKPD does not currently employ AI tools for autonomous editorial or peer review decisions. Should the editorial team integrate AI tools in the future, such implementation will be accompanied by transparent disclosure and human verification of all AI-assisted outputs.

12. Policy Updates and Author Guidance

As AI technologies continue to evolve, this policy will be periodically reviewed and updated to reflect emerging risks, opportunities, and best practices. Authors are advised to consult the latest version of this policy prior to submission. For clarification on AI tool compliance, authors should contact the Editorial Office of JKPD.

13. Ethical Framework and References

This policy is based on ethical guidelines and recommendations from the Committee on Publication Ethics (COPE), including COPE Core Practices, COPE Discussion Document on Artificial Intelligence in Decision Making, COPE Guidelines on Authorship, and COPE Retraction Guidelines. Authors are expected to adhere to these standards as a condition of submission to the JKPD.